CAMERON NIGHT RUN 2026 : TERMS AND CONDITIONS

By registering for the Cameron Night Run (the "Event"), participants agree to comply with and abide by the following Terms and Conditions (T&Cs).

1. General Event Information

• Organizer: BOLT Events Management & Kelab Larian SUKADEI (Organizer)
• Event Name: Cameron Night Run 2026
• Date & Time: 12^th April 2026
• Location: Padang Awam MDCH, Cameron Highlands, Pahang
• Distances: 21km, 10km and 5km

2. Registration and Entry

• Eligibility: Participants must meet the minimum age requirement for their chosen category:
  • 21km: 18 years old on Event Day.
  • 10km: 16 years old on Event Day.
  • 5km Fun Run.

• Minimum Age: The 5km Fun Run has no minimum age requirement.
• Mandatory Supervision (Ages 12 and Below): All participants aged 12 years old and below must be registered for the event and must be always accompanied by a separate, registered adult (18 years or older) who will be responsible for the child's safety, pace, and compliance with all mandatory gear rules. The accompanying adult must complete the entire 5km distance alongside the child.
• Free Entry Status: Participants aged 1 year old to 3 years old on Event Day are entitled to free entry in the 5km Fun Run category with race bib.
• Accompanying Adult: Free entries must be registered alongside a paid adult entry (the parent/guardian), and the child must be accompanied at all times.
• Merchandise Inclusion: Free entry does not include an event T-shirt, finisher medal.
• Optional Merchandise: Event T-shirts and medals for participants aged 1-3 can be purchased separately as optional merchandise during the registration process, subject to size and stock availability.

• Registration Process: Entry is confirmed only upon successful submission of the online registration form and full payment of the registration fee.
• Non-Transferable: All registration entries are strictly non-transferable to any other person or event without consent from organizer.
• Non-Refundable: All registration entries are non-refundable under any circumstances, including, but not limited to, non-participation, injury, or event cancellation (see Section 7).

3. Discount Eligibility

• Loyalty Discount (5%)
  • Eligibility: Must have been a registered participant for CAMRUN 2025 or SUNDOWN 2025.
  • Verification: Verified automatically by matching your NRIC or Passport number against the previous event databases.
  • Exclusion: This discount is NOT applicable if you register under any promotional Family Package. It applies only to individual-priced entries.
• Group Discount (additional 5%)

• Eligibility: Requires 11 individual slots or more to be paid for in a single transaction or submission.
• Exclusion: This discount is NOT applicable when:
  • Attempting to combine multiple, separate registration payments (e.g., three small family payments) to reach the 11-pax minimum.
  • Registering any participant under a Family Package that already has promotional pricing.

4. Race pack collection

• Self-collect: Race packs (including bibs) must be collected by the participant on the specified dates and times, and at the designated location. No collection will be permitted on Event Day unless otherwise stated. Required documents for collection:
  • E-Confimation Slip
  • NRIC or passport for verification
• On-behalf collection: For those who are unable to self-collect the race pack and authorize someone else to collect it, following documents are required:
  • A copy (digital or physical) of participant’s NRIC or passport
  • E-Confirmation slip
  • Representative’s NRIC or passport for verification
• Bulk collection: Collection of 5 race packs and above must be submitted in advance. Organizer will publish the process at the latest 2 weeks before the official race pack collection date.
• No changes to details: Strictly no changes to t-shirt sizes, personal details or race categories are allowed during the collection process.
• Checking items at the counter: Participants (or representative) are required to check all items (bib-details, tshirt size, etc) for accuracy and defects before leaving the collection counter. Claims for missing or damaged items after leaving the venue will not be entertained.
• Non-Collection: Race packs that are not collected during the official collection period will be deemed unwanted. The Organizer reserves the right to dispose of any uncollected race packs immediately thereafter. Pre- and post-event race pack courier service is not available. Finisher entitlements (medal, T-shirt, etc.) will not be mailed out to participants who fail to collect their race pack.

5. Safety and Medical Conditions

• Assumption of Risk: Participation in the Event is entirely at the participant's own risk. Participants acknowledge the inherent risks associated with road running, especially at night, including uneven terrain, traffic, and adverse weather conditions.
• Medical Fitness: All participants must be medically fit and healthy enough to complete their chosen distance. The Organizer reserves the right to remove any participant from the course if deemed medically unfit to continue by the Event's medical team.
• Night Running Safety: Given this is a night run, all participants are mandatory to carry or wear headlamp or handheld light and blinker or reflective gear throughout the entire race for visibility and safety. Failure to comply may result in disqualification.
• Indemnity: Participants agree to indemnify and hold harmless the Organizer, sponsors, and partners from any and all claims, demands, costs, liabilities, and damages arising out of or in connection with their participation in the Event.

6. Competitive Categories (21km & 10km)

• Timing: The 21km and 10km events will be timed using a disposable chip by our vendor. Participants must ensure their race bib/timing chip is correctly worn at all times.
• Cut-Off Times (COT): Participants must complete the course within the stipulated Cut-Off Time (COT).
  • 21km COT: 4 hours
  • 10km COT: 2 hours 30 minutes
  • Participants who fail to meet the COT will be asked to stop and may be transferred to a sweep vehicle for their safety.
• Course Adherence: Participants must stick strictly to the designated route. Any deviation may result in disqualification.
• Gun Start Policy: All participants must be present in the designated starting pen before the official flag-off time for their respective distance.
• Latecomer Restriction: For safety reasons and to ensure road closure schedules are adhered to, participants who cross the starting line more than 15 minutes after the official gun flag-off time for their category may be disqualified.
• Organizer’s Right: The Organizer reserves the absolute right to refuse entry to the start pen or onto the race course for any participant deemed to be a latecomer beyond the 15-minute grace period. Such participants will not be eligible for a medal, official finish time, or prize money.

7. Event Changes and Cancellation

• Organizer's Discretion: The Organizer reserves the right to modify, postpone, or cancel the Event at any time, without prior notice, due to unforeseen circumstances, including, but not limited to, adverse weather conditions, natural disasters, political instability, or governmental directives.
• Cancellation Policy: In the event of cancellation or postponement, the Organizer shall not be liable for any losses, damages, or costs incurred by the participant, including travel or accommodation expenses. The Organizer will determine, at its sole discretion, if a partial refund or deferral option will be offered.

8. Code of Conduct

• Good Sportsmanship: Participants must maintain a high standard of sportsmanship and respect towards other runners, volunteers, event staff, and the general public.
• Littering: Littering along the course is strictly prohibited.
• Road Closures: Participants must follow all instructions given by event marshals, police, and traffic controllers.

9. Data Privacy and Media

• Personal Data: Participants agree that the personal data provided during registration may be stored and used by the Organizer for the purposes of the Event, including results publication and communications.
• Media Rights: Participants grant the Organizer and its official media partners the right to use any photographs, motion pictures, recordings, or any other media of the participant during the Event for legitimate purposes, including future marketing and promotion, without compensation.
• Prohibition: All unofficial photographers, videographers, or spectators are strictly prohibited from capturing photographs, video, or any other media of the Event, participants, or venue for commercial use, profit, or sale without the express written permission of the Organizer.
• Personal Use: Participants and spectators are permitted to take photos and videos for personal, non-commercial use only (e.g., social media sharing, personal albums), provided they do not interfere with the movement of runners, official media personnel, or event operations.
• Consequence: The Organizer reserves the right to request the immediate deletion of any unauthorized commercial footage or imagery and may seek legal action to prevent the unauthorized commercial exploitation of the Event's intellectual property.

10. Bib Transfer and Fraud

• Strict Prohibition: The sale, transfer, or swapping of a race entry and/or bib number to any other person is strictly prohibited.
• Consequences of Transfer: Any participant found running with a bib that is not officially registered in their name will be immediately disqualified from the Event. Both the officially registered participant and the person using the transferred bib may be barred from participating in all future events organized by the Organizer
• Safety Risk: Participants acknowledge that unauthorized transfer or use of a bib is a serious safety risk. If a transferred runner requires medical attention, event staff will rely on the incorrect medical and emergency contact information provided by the original registered participant. The Organizer will not be responsible for any medical incidents or complications arising from unauthorized bib use.
• Proof of Identity: The Organizer reserves the right to request proof of identity (ID card/passport) from any participant at bib collection or on Event Day to verify the holder of the race bib.

11. Result Dispute and Appeals

Official Results and Finality

The official race results will be finalized and published by the Organizer's timing vendor and Race Director. These results will be considered final after the stated protest periods have been concluded and all reviews have been completed.

1. Dispute Window for Top Positions (Competitive Focus)

This tight window is critical for quickly finalizing the podium and prize winners.

• Eligibility: This window is strictly for disputes concerning the Top 10 finishing positions in the 21km and 10km competitive categories only.
• Protest Period: The protest must be received within 60 minutes of the official posting of the unofficial Top 10 results at the secretariat counter on race day.
• Procedure: The protest must be submitted in writing via email to info@boltevents.asia , and the non-refundable protest fee of MYR 50.00 cash must be paid upon submission at the secretariat counter.

2. Dispute Window for Unranked Positions (Personal Time Focus)

This extended window provides sufficient time for the majority of runners to check their personal results without adding congestion to the race day secretariat.

• Eligibility: This window is for disputes concerning finishing times, rankings, or placement of all runners outside the Top 10 in the competitive categories (or for any runner in the 5km Fun Run).
• Protest Period: The protest must be received within 24 hours of the first online publication of the complete unofficial results.
• Procedure: The protest must be submitted in writing via email to info@boltevents.asia, and the Organizer will advise the method for paying the MYR 50.00 cash protest fee for online submissions (e.g., bank transfer proof).

CAMERON NIGHT RUN 2026 : ACKNOWLEDGEMENT OF RISK, RELEASE AND WAIVER OF LIABILITY AGREEMENT

Please carefully read this entire acknowledgment of risk, release, and waiver of liability agreement and make sure that you understand them before proceeding to register and including all modifications to the agreement before the event. Each participant and a parent/legal guardian of the minor participant (under 18 years of age), referred to herein as “I” or “my”, must acknowledge this agreement.

Please note that the event website and the event registration portal may include additional terms and conditions that apply to the event. By participating in Cameron Night Run 2026, I also acknowledge my acceptance of those terms and conditions. In consideration of the services of BOLT Events Management & Kelab Larian SUKADEI (the Organizer) in allowing me/my child to participate in the event and activities (the Event), I acknowledge and agree as follows:

1. I acknowledge my participation in the Event is voluntary and at my own risk. I am aware that risks exist and may arise during the Event (including, but not limited to, the endurance nature of the sport and the inherent risks associated with running, especially on public roads, pathways, hilly course, away from medical facilities and subject to the forces of nature) whereby death, injury or illness to me or damage or loss to my property may occur. I accept and assume all the risks of participating in the Event.

2. Further, I hereby fully release the organiser, its members, and volunteers from any and/or all responsibility or liability for any loss of or damage to any of my property, or any injury or death to me arising in any manner whatsoever (including by way of negligence of any other person or entity) out of my participation in the Event.

3. I give permission to the organiser to publish photos of me on its website, social media channels and in their marketing material and I understand that any photos of myself that I disapprove of will be taken down upon my request.

I, participant and/or parent/legal guardian of a minor participant agree that I have read the previous paragraphs and I acknowledge that I have accepted the risks and rules stated above and given the release stated above of my own free will and I have not relied upon any verbal, written or visual representations or statements made by the organiser and/or its members and volunteers.